HomeWhat is Crypto Invoicing?

What is Crypto Invoicing?

Emma Dwyer
Emma Dwyer
16th Feb 2023

Validating crypto transactions, issuing invoices, and collecting payments are all processes that are being revolutionized by blockchain technology, which is now also being applied to electronic invoicing. Distributed ledgers built on blocks are now also performing payment reconciliation.

In this article, we explore how invoicing works, invoicing process, discuss the pros and cons to accept crypto payments with crypto invoices and provide guidance on how to easily submit a crypto invoice.

How Does Crypto Invoicing Work?

A decentralized blockchain network records transaction records. It is secure and immutable. Because all transactions are visible to all participants and each record or block is linked and secured by cryptography, no intermediary is required.

With a blockchain-based billing system, customers can automatically make payments to a company's digital wallet, simplifying transaction management and monitoring.

Pros and Cons of Using Crypto Invoices for Payment

It is always beneficial for small businesses to offer their customers more options for paying for goods and services. With an estimated 300+ million cryptocurrency users worldwide, the more cryptocurrencies your business accepts, the higher conversion rates will be. This is especially true if when it comes to targeting a global audience. Payments with cryptocurrencies could become as commonplace as credit cards in the not-too-distant future.

However, cryptocurrencies also have drawbacks. Cryptocurrencies are notoriously unstable and difficult for many small businesses to manage (if they do not use a payment processor) due to complex tax reporting requirements.

When considering whether or not crypto is right for small businesses, let's take a look at some of the pros and cons and the whole invoicing process below:


Increased transaction security

Because data, such as a person's "crypto card" information, is stored in a user's crypto wallet on the blockchain rather than in a centralized node vulnerable to hacking and security breaches, there is far less risk of fraud when using cryptocurrencies.

Lower transaction costs

Unlike companies like PayPal, which take up to 4% of each transaction on their platform, cryptocurrency payment providers have fees as low as 1% (or less).

Immutable transactions

A cryptocurrency payment is completed and irreversible. This can be both beneficial and detrimental, making it easier for companies to track cash flow but making refund requests more difficult.



The widespread bull and bear patterns in the crypto market make it a volatile asset. Due to unpredictable price fluctuations, using cryptocurrencies for business purposes is risky, as price changes can occur very quickly.


A public blockchain is hackable. A hacker may not be able to change the stored data but can access your wallet or add something new to your blockchain records.

Vague Regulations

Because cryptocurrencies are a relatively new technology, many countries still need to develop proper tax, legal, or accounting policies.

The Market for Invoicing

Cryptocurrencies are capturing more and more market share in global payments. Numerous well-known payment providers, such as Visa and Mastercard, have already partnered with cryptocurrency companies to allow customers to use their digital assets to make purchases at millions of retail stores worldwide.

A number of countries are exploring the use of stablecoins, or central bank digital currencies, with countries like El Salvador already recognizing Bitcoin (BTC) as a legal tender.

Given evolving financial preferences, cryptocurrency invoicing is becoming an increasingly important tool and invoicing process easier. Incorporating cryptocurrency invoicing into your accounting has several advantages, such as:

· You can create invoices quickly and easily.

· With the help of blockchain technology, crypto payments can be processed quickly, securely, and cost-effectively.

· You can process crypto payments quickly, securely, and cost-effectively with the help of blockchain technology.

· You can monitor, evaluate and track invoicing process.

· Customers nowadays would like the option to pay with cryptocurrencies, which expands business opportunities.

How to Send a Crypto Invoice

If you have a deposit address with an exchange or cryptocurrency wallet, you can send an invoice that lists the wallet address instead of the usual banking information. Email is the easiest method for invoicing process.

If you would like to send a crypto invoice, here is the whole invoicing process. Follow the below instructions:

Step 1 Fill out the invoice
Step 2 Send the invoice
Step 3 Receive crypto payments from customer
Step 4 Check blockchain for crypto payments

How Might Blockchain Change Invoicing?

The whole transaction verification process can be very helpful for invoicing because it allows those who want to send invoices or lend money to see what transactions have taken place.

Because each step of the supply chain process can be time-stamped and validated by all parties, the data is trustworthy, especially since it cannot be altered.

There are potential advantages for traditional invoice finance providers using blockchain, too, because the improved method of storing information means that they can offer potentially better rates due to better visibility and efficiency. This may allow them to expand their offering.

The Future of Crypto Invoicing

For cryptocurrency to spread internationally and become a popular payment method, users must be able to send, receive, and pay invoices easily.

For this reason, crypto invoices are extremely helpful when it comes to adaptation. Customers' crypto payments can be managed and tracked by users. Moreover, users can fill in all the required information quickly and easily using a pre-configured but fully customizable template. Then, they can send it as a link to their customers via SMS, social media, or email.

After accessing the link, the recipient will see the itemized bill and the amount requested. The crypto bill tool checks the blockchain explorer when a bill is paid to the sender's digital wallet and notifies both parties.

However, accepting crypto payments is still challenging due to its ease of use. Unlike fiat currency payment methods, during crypto payments the sender must carefully reproduce the long string of numbers that make up the recipient's wallet address.

Also, unlike traditional fiat currency invoices, it is difficult for companies to capture counterparty information for each transaction accurately. For this reason, crypto bookkeeping is sometimes quite difficult for accounting and tax purposes.

Author Bio
Emma Dwyer
Emma Dwyer
Emma is a law graduate with seven years of experience working in financial services. She has been writing in the cryptocurrency and blockchain tech space for two years now. Recently she worked as a Managing Editor and Head of Content for different crypto publications.